Credit Report Format

Credit Reporting Format For Financial Institutions By The RBI

Let’s decode the RBI’s credit reporting format for financial institutions. It acts as a beacon for financial entities, ensuring data integrity and streamlined operations.

Access the complete documentation from here.

Credit Reporting Format For Consumer Borrowers

Credit Reporting Data Submission 1

(Image Credit: Equifax)

What’s Segments Are Included?

1. Header
  • Reporting Member / Processor User ID: This field likely identifies the unique ID of the reporting member or the processor user. It ensures that the data is traceable back to the source.
  • Reporting Member / Processor Short Name: A concise name or abbreviation for the reporting member or processor. This provides a quick reference to the entity submitting the data.
  • Cycle Identification: This might refer to the specific reporting cycle or period, helping in organizing and categorizing the data.
  • Date Reported and Certified: The date when the data was reported and verified. This ensures the timeliness and authenticity of the information.
  • Reporting Password: A security measure to ensure that only authorized entities can submit data.
  • Authentication Method: The method used to verify the identity of the reporting entity, ensuring data integrity and security.
  • Member Data: General data or metadata about the reporting member.
2. Name
  • Consumer Name: The full name of the consumer whose credit information is being reported.
  • Date of Birth: The birthdate of the consumer, which can be crucial for identity verification.
  • Gender: The gender of the consumer.
3. ID
  • ID Type: The type of identification document (e.g., PAN, Aadhar, Passport, Driver’s License).
  • ID Number: The unique number associated with the identification document.
  • Issue Date: The date when the ID was issued.
  • Expiration Date: The date when the ID will expire.
4. Telephone
  • Telephone Number: The primary contact number of the consumer.
  • Telephone Extension: Any extension number associated, typically used for landlines within large organizations.
  • Telephone Type: The kind of telephone (e.g., Mobile, Landline).
5. Email
  • E-Mail ID: The email address of the consumer.
6. Address
  • Consumer Address: The full residential address of the consumer.
  • State Code: The code representing the state of residence.
  • PIN Code: The postal code of the consumer’s address.
  • Address Category: The type or category of the address (e.g., Permanent, Temporary).
  • Residence Code: A code indicating the type of residence (e.g., Owned, Rented).
7. Account
  • Current/New: Indicates if the account is a newly opened one or an existing one.
  • Reporting Member Code: Unique code identifying the financial institution reporting the account details.
  • Current/New Member Short Name: Abbreviated name of the current or new reporting member.
  • Current/New Account Number: Unique number identifying the current or new account.
  • Account Type: Specifies the kind of account (e.g., Savings, Loan).
  • Ownership Indicator: Shows the ownership type of the account (e.g., Individual, Joint).
  • Date Opened/Disbursed: The date when the account was opened or loan was disbursed.
  • Date of Last Payment: The date of the most recent payment made on the account.
  • Date Closed: The date when the account was closed or settled.
  • Date Reported and Certified: The date the account details were reported and verified.
  • High Credit/Sanctioned Amount: The maximum credit limit or loan amount sanctioned.
  • Current Balance Amount: The outstanding balance in the account as of the report date.
  • Overdue Number of Days Past Due: Number of days the payment is overdue.
  • Old Reporting Member Code: Code of the previous financial institution that reported the account.
  • Old Member Short Name: Abbreviated name of the previous reporting member.
  • Old Account Number: Unique number identifying the old account.
  • Old Account Type: Specifies the kind of the old account.
  • Old Ownership Indicator: Shows the ownership type of the old account.
  • Suit Filed/Wilful Default: Indicates if any legal action has been taken or if there’s a deliberate default.
  • Written-off and Settled Status: Status indicating if the account has been written off or settled.
  • Asset Classification: Categorization of the account based on its risk (e.g., Standard, Substandard).
  • Value of Collateral: The monetary value of any collateral held against the account.
  • Type of Collateral: The kind of collateral (e.g., Property, Gold).
  • Credit Limit: The maximum amount that can be borrowed or spent on the account.
  • Cash Limit: The maximum cash amount that can be withdrawn or borrowed.
  • Rate Of Interest: The interest rate applicable to the account.
  • Repayment Tenure: The duration over which the borrowed amount is to be repaid.
  • EMI Amount: The monthly instalment amount to be paid.
  • Written-off Amount (Total): Total amount that has been written off as uncollectible.
  • Written-off Amount (Principal): Principal amount that has been written off.
  • Settlement Amount: Amount agreed upon for settlement of the account.
  • Payment Frequency: How often payments are made (e.g., Monthly, Quarterly).
  • Actual Payment Amount: The actual amount paid in the most recent transaction.
  • Occupation Code: Code indicating the consumer’s occupation type.
  • Income Net/Gross Income Indicator: Specifies if the reported income is net or gross.
  • Monthly/Annual Income Indicator: Indicates the frequency of the reported income.

Credit Reporting Format For Commercial Borrowers

Credit Reporting Data Submission 2

(Image Credit: Equifax)

What’s Segments Are Included?

1. Header
  • Member ID: A unique identifier for the financial institution reporting the data.
  • Previous Member ID: The identifier for the institution that previously reported the data, if applicable.
  • Date of Creation & Certification of Input File: The date when the report was created and subsequently certified for accuracy.
  • Reporting / Cycle Date: The specific date or period the report pertains to.
  • Information Type: Specifies the nature of the information being reported (e.g., new account, overdue payment).
2. Borrower
  • Member Branch Code: A unique code identifying the specific branch of the reporting financial institution.
  • Previous Member Branch Code: The code for the branch that previously reported the data, if any.
  • Borrower’s Name: The full legal name of the commercial borrower.
  • Borrower Short Name: A concise or abbreviated name for the borrower, often used for quick reference.
  • Company Registration Number: The official registration number of the borrower if it’s a company, indicating its legal recognition.
  • Date of Incorporation: The date when the company (borrower) was officially incorporated or established.
  • PAN: Permanent Account Number, a unique tax code for entities in India.
  • CIN: Corporate Identification Number, specific identifier for companies.
  • TIN: Taxpayer Identification Number, specific identifier for taxpayers.
  • Service Tax #: The unique number associated with the borrower’s service tax registration.
  • Other ID: Any other identification number or code associated with the borrower.
  • Borrower’s Legal Constitution: The legal structure of the borrower (e.g., Private Limited, Partnership).
  • Business Category: The broad category of the borrower’s business (e.g., Manufacturing, Services).
  • Business / Industry Type: A more specific classification of the borrower’s industry or sector.
  • Class of Activity 1, 2, 3: Specific activities or operations the borrower is involved in.
  • SIC Code: Standard Industrial Classification code, used for categorizing industries.
  • Sales Figure: The reported sales or revenue figure for the borrower.
  • Financial Year: The fiscal year associated with the reported sales figure.
  • Number of Employees: The total workforce count of the borrower.
  • Credit Rating: The creditworthiness rating assigned to the borrower.
  • Assessment Agency / Authority: The agency or body that provided the credit rating.
  • Credit Rating As On: The date when the credit rating was assigned.
  • Credit Rating Expiry Date: The date when the credit rating will be up for review or renewal.
3. Address
  • Borrower Office Location Type: Specifies the nature of the office location (e.g., Headquarters, Branch Office).
  • Borrower Office DUNS Number: A unique identifier, typically used for businesses, provided by Dun & Bradstreet.
  • Address Lines 1, 2, 3: Detailed address lines capturing the exact location of the borrower’s office.
  • City/Town: The city or town where the borrower’s office is located.
  • District: The specific district of the office location.
  • State/Union Territory: The state or union territory in which the office is situated.
  • Pin Code: The postal code associated with the office address.
  • Country: The country where the borrower’s office is located.
  • Mobile Number(s): Contact mobile number(s) associated with the borrower or the office.
  • Telephone Area Code: The area code for landline numbers.
  • Telephone Number(s): Landline contact number(s) for the borrower’s office.
  • Fax Area Code: The area code for fax communications.
  • Fax Number(s): Fax number(s) associated with the borrower’s office.
4. Relationship
  • Relationship DUNS Number: A unique identifier, typically for businesses, indicating a relationship with another entity, provided by Dun & Bradstreet.
  • Related Type: Specifies the nature of the relationship (e.g., Parent Company, Subsidiary).
  • Relationship: Describes the specific relationship between the borrower and the related entity (e.g., Owner, Partner).
  • Business Entity Name: The name of the related business entity.
  • Business Category: The broad category of the related business (e.g., Manufacturing, Services).
  • Business / Industry Type: A more specific classification of the related business’s industry or sector.
  • Individual Name Prefix: Prefix for the individual’s name (e.g., Mr., Mrs.).
  • Full Name: The complete name of the related individual.
  • Gender: Gender of the related individual.
  • Company Registration Number: The official registration number if the related entity is a company.
  • Date of Incorporation: The date when the related company or business entity was legally established.
  • Date of Birth: Birthdate of the related individual.
  • PAN: Permanent Account Number, a unique tax code for entities in India.
  • Voter ID: Identification number from the voter registration of the related individual.
  • Passport Number: Passport number of the related individual.
  • Driving Licence ID: Driving license number of the related individual.
  • UID: Unique Identification number, often referring to the Aadhaar number in India.
  • Ration Card No: Ration card number, a form of identification in India.
  • CIN: Corporate Identification Number for companies.
  • DIN: Director Identification Number, specific to individuals who are directors of companies.
  • TIN: Taxpayer Identification Number.
  • Service Tax #: The unique number associated with the related entity’s service tax registration.
  • Other ID: Any other identification number or code associated with the related entity.
  • Percentage of Control: Indicates the extent of control or stake the borrower has in the related entity.
  • Address Lines 1, 2, 3: Detailed address lines capturing the exact location of the related entity.
  • City/Town: The city or town where the related entity is located.
  • District: The specific district of the related entity’s location.
  • State/Union Territory: The state or union territory in which the related entity is situated.
  • Pin Code: The postal code associated with the related entity’s address.
  • Country: The country where the related entity is located.
  • Mobile Number(s): Contact mobile number(s) associated with the related entity.
  • Telephone Number(s): Landline contact number(s) for the related entity.
  • Telephone Area Code: The area code for landline numbers of the related entity.
  • Fax Number(s): Fax number(s) associated with the related entity.
  • Fax Area Code: The area code for fax communications of the related entity.
5. Credit Facility
  • Account Number: Unique identifier for the borrower’s credit account.
  • Previous Account Number: Identifier for the borrower’s prior credit account, if applicable.
  • Facility/Loan Activation/Sanction Date: The date when the credit facility or loan was officially approved and activated.
  • Sanctioned Amount/Notional Amount of Contract: The total amount approved for the credit facility or the notional value of a financial contract.
  • Currency Code: The currency in which the credit facility is denominated.
  • Credit Type: Specifies the kind of credit (e.g., Term Loan, Overdraft).
  • Tenure/Weighted Average maturity period of Contracts: Duration of the loan or the average maturity period of financial contracts.
  • Repayment Frequency: How often the borrower is expected to make repayments.
  • Drawing Power: The maximum amount the borrower can draw from the credit facility.
  • Current Balance/Limit Utilized/Mark to Market: The outstanding balance or the amount utilized from the credit limit, or the current market valuation.
  • Notional Amount of Outstanding Restructured Contracts: The hypothetical or notional value of contracts that have been restructured.
  • Loan Expiry/Maturity Date: The date when the loan will come to its end or mature.
  • Loan Renewal Date: The date when the loan can be renewed or rolled over.
  • Asset Classification: Categorization based on risk (e.g., Standard, Substandard).
  • Asset Classification Date: The date when the asset was categorized based on its risk.
  • Amount Overdue/Limit Overdue: The total amount or limit that hasn’t been paid or settled by the due date.
  • Overdue Buckets 01 to 05: Specific categorizations based on the number of days the payment is overdue, starting from day 1 to above 180 days.
  • High Credit: The highest amount ever owed on the account.
  • Installment Amount: The amount to be paid in each instalment.
  • Last Repaid Amount: The amount paid in the most recent transaction.
  • Account Status: Current status of the account (e.g., Active, Closed).
  • Account Status Date: The date when the account status was last updated.
  • Written Off Amount: Amount that has been deemed uncollectible and written off.
  • Settled Amount: Amount agreed upon for settlement of the account.
  • Major reasons for Restructuring: Primary reasons why the credit facility or contract was restructured.
  • Amount of Contracts Classified as NPA: Value of contracts that have been classified as Non-Performing Assets.
  • Asset-based Security coverage: The coverage or value of assets held as security against the loan.
  • Guarantee Coverage: The extent to which the loan is covered by guarantees.
  • Bank Remark Code: A code indicating specific remarks or notes from the bank regarding the account.
  • Wilful Default Status: Indicates if the borrower has been classified as a wilful defaulter.
  • Date Classified as Wilful Default: The date when the borrower was labelled as a wilful defaulter.
  • Suit Filed Status: Indicates if any legal action has been initiated against the borrower.
  • Suit Reference Number: A unique number associated with the legal action.
  • Suit Amount in Rupees: The amount involved in the legal action.
  • Date of Suit: The date when the legal action was initiated.
  • Dispute ID No.: If there’s any dispute related to the account, this number identifies it.
  • Transaction Type Code: The code indicating the nature of the recent transaction on the account.
6. Guarantor
  • Guarantor DUNS: A unique identifier for the guarantor, typically used for businesses, provided by Dun & Bradstreet.
  • Guarantor Type: Specifies the type of guarantor (e.g., Individual, Corporate).
  • Business Category: The broad category of the guarantor’s business (e.g., Manufacturing, Services).
  • Business / Industry Type: A more specific classification of the guarantor’s industry or sector.
  • Guarantor Entity Name: The name of the business entity acting as a guarantor.
  • Individual Name Prefix: Prefix for the individual’s name (e.g., Mr., Mrs.).
  • Full Name: The complete name of the guarantor if it’s an individual.
  • Gender: Gender of the guarantor if it’s an individual.
  • Company Registration Number: The official registration number if the guarantor is a company.
  • Date of Incorporation: The date when the guarantor company or business entity was legally established.
  • Date of Birth: Birthdate of the guarantor if it’s an individual.
  • PAN: Permanent Account Number, a unique tax code for entities in India.
  • Voter ID: Identification number from the voter registration of the guarantor.
  • Passport Number: Passport number of the guarantor.
  • Driving Licence ID: Driving license number of the guarantor.
  • UID: Unique Identification number, often referring to the Aadhaar number in India.
  • Ration Card No: Ration card number, a form of identification in India.
  • CIN: Corporate Identification Number for companies.
  • DIN: Director Identification Number, specific to individuals who are directors of companies.
  • TIN: Taxpayer Identification Number.
  • Service Tax #: The unique number associated with the guarantor’s service tax registration.
  • Other ID: Any other identification number or code associated with the guarantor.
  • Address Lines 1, 2, 3: Detailed address lines capturing the exact location of the guarantor.
  • City/Town: The city or town where the guarantor is located.
  • District: The specific district of the guarantor’s location.
  • State/Union Territory: The state or union territory in which the guarantor is situated.
  • Pin Code: The postal code associated with the guarantor’s address.
  • Country: The country where the guarantor is located.
  • Mobile Number(s): Contact mobile number(s) associated with the guarantor.
  • Telephone Area Code: The area code for landline numbers of the guarantor.
  • Telephone Number(s): Landline contact number(s) for the guarantor.
  • Fax Area Code: The area code for fax communications of the guarantor.
  • Fax Number(s): Fax number(s) associated with the guarantor.
7. Security
  • Value of Security: The monetary value of the collateral or asset held as security against the loan.
  • Currency Type: The currency in which the valuation of the security is done.
  • Type of Security: Specifies the kind of collateral provided against the loan (e.g., Property, Gold, Shares).
  • Security Classification: Categorization of the security based on its nature or quality (e.g., Prime, Subprime).
  • Date of Valuation: The date when the collateral or security was last assessed or valued.
8. Dishonour of Cheques
  • Segment Identifier: A unique code or identifier for this specific segment within the report.
  • Date of Dishonour: The date when the cheque was not honoured by the bank.
  • Amount: The monetary value of the dishonoured cheque.
  • Instrument/Cheque Number: The unique number associated with the dishonoured cheque.
  • Number of times dishonoured: Indicates how many times this particular cheque has been dishonoured.
  • Cheque Issue Date: The date when the cheque was originally issued by the borrower.
  • Reason for Dishonour: The specific reason provided by the bank for not honouring the cheque (e.g., Insufficient Funds, Account Closed).
9. File Closure
  • Number of Borrower Segments: Indicates the total count of borrower segments associated with the report or file.
  • Number of Credit Facility Segments: Specifies the total count of credit facility segments related to the report or file.

Credit Reporting Format For Micro-Finance Institutions

You can find the credit reporting format for the MFIN Segment here.

Take a look at why uniform credit reporting is significant and how it benefits financial institutions in the next chapter.

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